The Importance of Proper Employment Contract Preparation

In the business world, ensuring that all administrative processes are meticulously followed is paramount. One of the most crucial aspects is the preparation of employment contracts. At Kancelaria Podatkowa Mencel Sp. z o.o., we understand the significance of having well-prepared, legally compliant employment contracts to ensure a smooth and professional relationship between the employer and the employee.

Key Elements of an Employment Contract

An employment contract is more than just a formality; it’s a binding agreement that outlines the terms and conditions of employment. Here are some key elements that every employment contract should include:

Personal Information: The full names and addresses of both the employer and the employee.

Job Description: A detailed description of the employee’s role, responsibilities, and duties.

Start Date: The exact date when the employment relationship will commence.

Duration: The period of employment, whether it’s a fixed-term, permanent, or probationary contract.

Working Hours: The expected working hours and any provisions for overtime.

Salary and Benefits: The gross salary amount, payment frequency, and details of any additional benefits.

Termination Conditions: Conditions under which either party can terminate the contract, including notice periods and severance pay.

Confidentiality Agreements: Clauses that protect the company’s confidential information.

Dispute Resolution: Procedures for resolving any disputes that may arise during the course of employment.

Legal Compliance and Customization

One of the most critical aspects of preparing an employment contract is ensuring that it complies with local labor laws. This includes adhering to regulations regarding minimum wage, working hours, termination conditions, and other statutory requirements. For instance, in Poland, the contract must be prepared in both Polish and English to cater to international employees.

Furthermore, customization is key. Each employment contract should be tailored to the specific role and the employee’s needs. For instance, fixing the currency exchange rate in contracts for international employees can protect both parties from market fluctuations. Including clauses for layoff compensation and ensuring clear terms for net wages can prevent future disputes.

Administrative Processes

To streamline the employment contract process, it’s essential to have a clear administrative workflow. At Kancelaria Podatkowa Mencel Sp. z o.o., our HR and salary coordinator, Anna Szukstuł, oversees this process, ensuring all legal forms are correctly filled out and submitted. This includes medical examinations and obtaining the necessary proxies for signing the contract.

Challenges and Solutions

One common challenge in contract preparation is the potential conflict of interest when a board member is both the employer and the employee. Legal frameworks, such as Article 210 § 1 of the Polish Commercial Companies Code, explicitly prohibit such arrangements. This ensures that there is a clear line of authority and accountability within the company.

Another challenge is ensuring that all employment contracts are up-to-date with the latest legal requirements. Regular audits and updates are necessary to maintain compliance and protect both the company and its employees.


At Kancelaria Podatkowa Mencel Sp. z o.o., we believe that well-prepared employment contracts are the foundation of a strong employer-employee relationship. By ensuring legal compliance, customizing contracts to fit specific needs, and maintaining a transparent administrative process, we create a professional and secure work environment for all our employees.

Whether you are an employer looking to streamline your contract preparation process or an employee seeking clarity on your employment terms, our team is here to help. Contact us today to learn more about our comprehensive HR services and how we can assist you in creating effective employment contracts.

Feel free to reach out to us at or by phone at 22 290 11 22 for more information on how we can assist with your employment contract needs.


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